OUR LADY HELP OF CHRISTIANS PRIMARY SCHOOL CRICOS Provider No: 03073
Enrolment Procedures (General - International Students)
The following notes are prepared to assist students to enrol at Our Lady Help of Christians Primary School. The practices of the Australian Immigration Department are set out below in a simple form and are accurate to the best of our knowledge at the time of preparation.
It is ESSENTIAL that you confirm all matters relating to your study visit to Australia with the appropriate authorities in your country.
1. Complete and return the Application for Enrolment form.
2. Forward to Our Lady Help of Christians Primary School the “Application for Enrolment” form together with AUD300. Please also enclose copies of your most recent school reports (2years). You should have passed the equivalent year or be undertaking studies at the equivalent year for which an application has been made.
3. When the School is satisfied that you have the necessary qualifications for enrolment you will be made an “Offer of a Place”. In order to accept this offer, you make payment of the amount requested in the “Offer of a Place”.
4. When payment has been received, Our Lady Help of Christians Primary School will arrange for the issue of an e-CoE (Electronic Confirmation of Enrolment) which will be sent directly by internet to the Australian Embassy in the country in which you are applying for a student visa. A hard copy of the e-CoE will be sent to you as a reference copy which you should take to the Embassy along with other visa application papers.
AUSTRALIAN IMMIGRATION DEPARTMENT PROCEDURES
Under Australian Government policy, all applications for entry of overseas students to Australian schools must be processed by the Australian Consular Officials in your country.
Medical cover for students in Australia must be paid for to obtain your visa. This medical cover is called the “Overseas Student Health Cover” (OSHC). You are encouraged to pay for a visa-length medical cover.
The Australian Authorities request a guarantee of suitable accommodation for students who will be under 18 years of age on arrival in Australia. This accommodation will be with either a parent or relative who is a permanent resident of Australia. The School will conduct the monitoring of the home stay accommodation to ensure that the student is living in a supportive environment.
Interviews with family members and periodic visits to the home will help the student to adjust to his new life away from home in Australia.
Our Lady Help of Christians Primary School will refund all payments, other than the Application Fee, in the case of emergencies such as illness resulting in the student being unable to travel to Australia to undertake studies at the school, or where a visa has not been granted. In all other instances refund levels are as follows:
REFUND LEVELSOne full term’s notice in writing to the Principal is required in the event of the withdrawal of a student from the School.
The school will refund the proportion of amount that is owed if the student were to complete one full years tuition eg. 5 months remaining to the end of the year - 5 months refunded.
A letter is required by the parent or guardian outlining:
Upon receipt of this letter the school will arrange for a bank cheque for the refund amount and will arrange for the money to be deposited into the authorised bank account.
REFUND IF PROVIDER DEFAULTS
Refunds if the registered provider defaults cannot be covered by a written agreement between the provider and the student. Such situations are covered by the provisions of the ESOS Act 2000 and the ESOS Regulations 2001. Students must be advised of this before making any payment to the provider.
Any grievances will be referred by the Catholic Education Office , Northern Area – Regional Manager.
ENGLISH LANGUAGE PROFICIENCY.
Our Lady Help of Christians Primary School does not have any minimum language proficiency requirements.
TRANSFER OF STUDENTS BETWEEN REGISTERED PROVIDERS
Our Lady Help Of Christians School will assess requests from students for a transfer between schools prior to the student completing six months of their principal course of study in accordance with their documented procedures.
Our Lady Help Of Christians School will not knowingly enrol the student wishing to transfer from another School within the first six months of the commencement date of that student’s principal course of study except where:
a. the original school has ceased to be registered or the course/s in which the student is
enrolled has ceased to be registered
b the original school has provided a written letter of release
c the original school has had a sanction imposed on its registration by the Commonwealth Government or State or Territory government that prevents the student from continuing their principal course.
Our Lady Help Of Christians School has documented and implements student transfer request assessment
policy and procedures, which is available to staff and students. The policy specifies:
a the circumstances in which a transfer will be granted
b the circumstances the Our Lady Help Of Christians School considers as providing reasonable grounds for refusing the student’s request, including when a transfer can be considered detrimental to the student
c a reasonable timeframe for assessing and replying to the student’s transfer request having regard to the
Our Lady Help Of Christians School will grant a letter of release only:
a where the student has provided a letter from another school confirming that a valid enrolment offer has been made
b where the student is under 18:
A letter of release, if granted, must be issued at no cost to the student and must advise the student of the need to contact DIAC to seek advice on whether a new student visa is required.
If Our Lady Help Of Christians School does not grant a letter of release, the student must be provided with written reasons for refusing the request and must be informed of their right to appeal the school’s decision in accordance with Standard 8 (Complaints and appeals).
Our Lady Help Of Christians School will maintain records of all requests from students for a letter of release and the assessment of, and decision regarding, the request.
Transfer to another school will be refused for non-educational reasons Eg. We are transferring because my friend goes to that school. This request will be assessed and responded to within 7 days and the criteria will be what is in the students best academic interests.
RECORDING OF STUDENT ENROLMENTS
The enrolment of all students and variations to a students enrolment , inparticular Overseas Students is recorded on a daily basis by the classroom teacher in the N-Forma student attendance and management program. These details are passed electronically from one teacher to the next, from one year to the next using a centralized recording program.
Details of the extension of a period of study i.e a child repeating a year of study will be found in each child’s N-Forma Student Profile.
Our Lady Help of Christians School will not provide Distance or Online learning for its students.
The academic year at Our Lady Help of Christians Primary School is from January to December. It is divided into four school terms or two semesters. Normally a school semester lasts for 20 weeks of study Monday through Friday.
The fees associated with the enrolment of a Full Fee Paying Overseas student are as follows:
Year Prep - 6 (2019) AUD $ 10,000.00 per year
The fees pay for:
· General Insurance Policy from CCI Insurance for the student
· School fees
· Registration fees for our school in relation to offering a place for F.F.P.O.S.
· Fees to the Department of Education
· Schools Curriculum Levy ($410)
· Incursion / Excursion Levy
· Technology Levy
· Capital Levy
· Government and State Grant Fees
Uniform Costs approximately $200 - $400 depending upon male / female enrolment .
Fees will be inclusive of textbooks, subject levies and extra-curricular costs for camps, sporting activities and excursions.
The School has a Resource Centre which provides access to reference texts, relevant computer software, magazine and newspaper resources.
Students who join in mid-July:
12 months’ Tuition Fees for the period mid-July to end June of the following year must be paid within 7 days of receipt of our letter of offer of a place. In October of the first year you will be required to pay a further 6 months’ fees for the period July to December of the second year. Thereafter 12 months’ fees are to be paid in October each year, for the following year. Variations to this arrangement are possible only upon written application to the Principal.
Students who join in January:
12 months' Tuition Fees must be paid within 7 days of receipt of our letter of offer of a place. In subsequent years, 12 months’ fees are to be paid in October each year, for the following year. Variations to this arrangement are possible only upon written application to the Principal.
METHOD OF PAYMENT
Currency is in Australian Dollars.
All payments are to be made by bank draft in favour of Our Lady Help of Christians Primary School and are to be net of Bank Charges.
AUD$300 is payable on application for admission and is not refundable.
ENGLISH LANGUAGE ASSESSMENT
The English Language Assessment is made upon reviewing school reports from the previous two years in the home country.
Depending on the previous reports the School will determine whether an IELTS test is necessary. Our Lady Help of Christians Primary School will arrange for the student to undertake an IELTS test at one of the designated centres.
Students commencing studies at Our Lady Help of Christians Primary School will initially undertake preparatory studies concentrating on intensive English necessary to succeed in their studies in Australia. This course is covered within the Annual Tuition fee.
OVERSEAS STUDENTS HEALTH COVER (OSHC)
It is an Australian Immigration Regulation that all students must have medical insurance whilst studying in Australia. It is the responsibility of the applicant to organise and pay for this insurance.
All students at the School must wear a uniform. The cost of a full uniform varies between AUD $100 to AUD $150.
STUDENT SUPPORT FACILITIESINTRODUCTION
Our Lady Help of Christians Primary School is situated in inner city Melbourne, Victoria, Australia. The school is embedded within a residential area in the northern suburbs of Melbourne. It has excellent transportation facilities and access to the eastern suburbs of Melbourne and to inner City Melbourne (including Docklands and Southbank)
The location is ideal to support the welfare of students, as their central focus is academic pursuits within the local environment.
An orientation program is held in the first week of arrival in order to familiarise students and their parents to Our Lady Help of Christians Primary School.
· Arrive at Our Lady Help of Christians Primary School; meet the classroom teachers and tour the school and its facilities
· Briefing regarding school procedures.
· Meeting staff and buddies (special friend at Our Lady’s School).
· Uniform fittings.
· Distribute stationery and books for the year.
SUPPORT SERVICES - STUDENT CONTACT OFFICER
The Principal is available at all times to assist with provision of support services for international students. This Principal works closely with all members of staff to ensure that students settle down to a comfortable and enjoyable routine at Our Lady Help of Christians Primary School.
The Principal can be contacted on:
Telephone: +(613) 9380 5050
A part-time Student Welfare Counsellor is available for students to discuss matters that are of concern and to assist them.
Our Lady Help of Christians Primary School has a high commitment to the Pastoral Care of International Students. In the event of a student having a grievance, the class teacher will help in the first instance to address the issue to the student’s satisfaction.
Should higher intervention be necessary, the Deputy Principal and the Principal would be involved in arriving at a mutually satisfactory resolution.
The Parish Priest is the ultimate authority at the Catholic Parish Primary School.
In the event that the grievance cannot be resolved within the school, there is provision for the school to
approach an external source who will be an independent arbitrator for resolving the matter. The particulars of this source will be made known to the student and his overseas family by the Principal.
In the instance of needing an independent arbitrator a student to appoint an independent nominee from the Disputes Settlement Centre of Victoria (Ph: 03 9603 8370). The costs of using this service will be covered in full by the school. No cost shall be borne by the student.
All formal complaints, appeals and their outcomes will be recorded and documented by way of minutes of meetings. These will be circulated to all parties in the dispute. The minutes will be presented at following meetings to certify that they are an accurate record of discussions and decisions reached.
Whilst an appeal is ongoing the student will have the right to maintain an ongoing enrolment.
All complaints will be dealt with professionally by the Principal who acts on behalf of the Parish Priest in all matters. The Principal will provide a written statement of the outcome of the decision, including details and reasons for reaching that decision. At all times the process should aim at achieving a mutually acceptable decision for all parties.
ACCOMMODATION OF YOUNGER STUDENTS
Our Lady Help of Christians School will require that parents/relatives make their own arrangements in respect to finding appropriate accommodation.
All students must have acceptable arrangements for their accommodation, support and general welfare for the duration of their enrolment at Our Lady Help of Christians Primary School.
Students enrolling at Our Lady Help of Christians Primary School have three options. They may either:
(i) live in Australia with their parent or legal custodian; or
(ii) live in Australia with a relative over 21 years of age(or you may wish to specify older) who is nominated by their parent or legal custodian; or
(iii)if the student is 13 years or older, live in Australia under a welfare arrangement that has been approved by the school.
Option (i): If the student’s parent or legal custodian is providing welfare for the student during the student’s stay in Australia this should be indicated on the school application form and the visa application form. A parent, legal custodian or relative who will be the student’s guardian may apply for a Student Guardian Visa and stay in Australia as the student’s primary carer.
In this instance the school does not issue a Confirmation of Accommodation and Welfare (CAAW) letter and is not responsible for approving the student’s accommodation, support and welfare arrangements for the duration of the student’s visa or until they turn 18 years of age (whichever happens first) ;
Option (ii): If a relative living nearby is providing the welfare and accommodation for the student during their stay in Australia, the student’s parents/legal custodians will need to give their permission for this arrangement and the relative must be nominated on the school application form and the visa application form and be one of the following:
Brother or sister, stepbrother or stepsister, step-parent, grandparent, step-grandparent, aunt or uncle, step-aunt or step-uncle, niece or nephew, step-niece or step-nephew, spouse; andalso be
Aged over 21 (You may require older if you wish) years of age, be eligible to remain in Australia until the student’s visa expires or the student turns 18 (whichever happens first) and be of good character.
In this instance the school does not issue a Confirmation of Accommodation and Welfare (CAAW) letter and is not responsible for approving the student’s accommodation, support and welfare arrangements for the duration of the student’s visa or until they turn 18 years of age (whichever happens first) ; You may wish to add that the school will visit and inspect the homestay prior to the student commencing if that is what you would do but as you are not issuing a CAAW letter you are not taking the responsibility for approving the arrangement. The onus is on the family to prove the relationship of the relative to the Department of Immigration and Citizenship (DIAC) and for DIAC to approve the arrangements.
Student progress, assessment and testing will be recorded in the N-Forma Student Package. NAPLAN results will also be recorded in this software program.
Students identified as not making satisfactory progress will be referred to the Student Welfare Co-ordinator who will then decide the most appropriate form of support for the student Eg. Teacher aide support, New Arrivals support, ESL assistance
Overseas students, like other students will be assessed midway at the end of first Semester and then at the end of second semester where teachers will provide:
A written student report to the parent/guardian
A face to face 15 minute meeting with the parent or guardian. If a face to face meeting cannot be held because parents are overseas, an international phone call/conference will take the place of a face – to – face meeting.
MONITORING OF ATTENDANCE
Our Lady Help of Christians School maintains twice daily (A.M & P.M) attendance records. Children who are absent for a period of longer than 3 consecutive days are contacted (if the parents/guardians haven’t already done so). Prolonged absences are normally indicated in writing to the principal.
When a FFPOS student fails to meet the 80% attendance standard, the parent/guardian will be contacted for an interview and the appropriate authorities will be informed for non-compliance with this 80% quota.
Student attendance will be recorded in the Nforma Student Attendance Program. Where it is noticed that a student’s attendance may not meet minimum requirements, contact will be made with the Student Welfare co-ordinator who will then contact the students parents/guardian.
OVERSEAS STUDENT ENROLMENT FORM - Revised February 2019FEE SCHEDULE 2019